Administrative Assistant

Job Title: Administrative Assistant

Location: Haiku, Maui

Pay:Part-time @ $17/hr

*Remote Work and Relocation Assistance not offered for this position

Job Summary: Common Ground Collective is seeking an organized and proactive Administrative Assistant to help with day-to-day administrative operations of our office. The position will play a key role in ensuring the smooth functioning of our organization, supporting our mission to foster a more sustainable community in Maui. This position requires a dynamic individual who can manage multiple tasks and contribute positively to our team environment.

Key Responsibilities include but are not limited to:

• Serve as a point of contact, providing excellent customer service and resolving inquiries or escalating as needed. Handling office communications, including phones, emails, and coordination with staff, client, buyers, vendors, and service providers.
• Coordinate the organizational calendar, ensuring logistics and materials are in place for meetings, appointments, and maintenance.
• Assist with volunteer recruitment, onboarding, scheduling, and engagement tracking.
• Maintain accurate records and perform timely data entry for projects, volunteer hours, and organizational documentation.
• Organize and archive digital and physical files for accessibility and compliance.
• Process invoices and donation receipts, ensuring accuracy and proper documentation.
• Collect and organize records of purchases, services, and deliveries.
• Perform light office cleaning and maintenance to maintain a welcoming workspace.

Minimum Qualifications:

• High school diploma or equivalent.
• No experience needed will train
• Excellent communication and customer service skills.
• Ability to multitask, prioritize, and work effectively under pressure.
• Strong organizational skills and attention to detail.
• Reliable transportation and legally able to work in the US.

Preferred Qualifications:

• College courses or degrees in Business Administration or a related field.
• Proficiency in Google Suites
• Previous experience in volunteer coordination and non-profit organizations.

How to Apply:

Interested applicants should send a resume, including references, and a cover letter outlining how they meet the specific requirements of the position to [email protected]. This position is available immediately, and applications will be reviewed on a rolling basis.

Join Common Ground Collective and contribute to making Maui a more sustainable and resilient community!