Administrative Assistant, St Anthony School, Wailuku

Job Summary:

The Administrative Assistant provides comprehensive clerical, organizational, and communication support to ensure the smooth and efficient operation of the school office. Working in a faith-based environment, this role upholds the values and mission of the Catholic Church and contributes to a welcoming, respectful, and professional atmosphere for students, parents, staff, and visitors.

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Key Responsibilities:

Clerical and Office Support

· Greet visitors, answer phones, and respond to inquiries in a friendly and professional manner.

· Maintain student and staff records in accordance with school policies and confidentiality regulations.

· Manage attendance records and notify parents/guardians as needed.

· Prepare and distribute newsletters, correspondence, schedules, and other documents.

· Coordinate mail distribution, photocopying, and filing.

Administrative Support

· Support the principal and faculty with scheduling, communications, and event planning.

· Maintain school calendars and coordinate appointments and meetings.

· Assist with registration, enrollment, and withdrawal processes.

· Order and maintain inventory of office and classroom supplies.

Financial and Record-Keeping

· Assist with tuition collection, billing, and tracking as directed by the business office.

· Handle petty cash, receipts, and simple bookkeeping tasks as needed.

· Maintain accurate records for compliance with Diocesan and State requirements.

School Community Engagement

· Foster a warm and faith-filled environment for families and visitors.

· Coordinate with parent volunteers and assist with school events, Masses, and community service activities.

· Support the implementation of school-wide communications via email, website, and social media (if applicable).

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Qualifications:

· High school diploma or equivalent (Associate’s or Bachelor's degree preferred).

· Prior experience in a school or office setting preferred.

· Practicing Catholic preferred; must respect and support the mission of Catholic education.

· Excellent verbal and written communication skills.

· Strong organizational skills and attention to detail.

· Proficient in Microsoft Office Suite, Google Workspace, and office technology.

· Ability to maintain confidentiality and handle sensitive information with integrity.

· Friendly, respectful, and professional demeanor.

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Working Conditions:

· Office setting within a school environment.

· Interaction with students, families, teachers, and school leadership.

· May require lifting boxes of supplies (up to 25 lbs) and assisting during school events.