HR Assistant - Administrative Coordinator

May 16 2024
Kupu |Honolulu|Full Time, $19.23 / hour
Job Description

Location: Honolulu, HI (Hybrid)            

Reports to: Administrative Manager

Kupu’s Story

Kupu, which means “to sprout” or “to grow” in Hawaiian, has a two-fold mission: to preserve the land while empowering youth. The organization provides hands-on training in conservation, sustainability, and environmental education for young adults, with the goal of fostering our next generation of environmental and cultural stewards. Kupu’s work has been likened to the role of the kupukupu fern, which is one of the first plants to recultivate the land after a lava flow. The fern not only serves as a foundational species for rebuilding a healthy, native ecosystem, but it also symbolizes a place where knowledge can grow.

Established in 2007 as a 501(c)3 non-profit, Kupu empowers future generations to create a more sustainable, pono Hawai‘i.  Kupu accomplishes this by partnering with conservation and sustainability focused agencies throughout the state and pacific in providing hands-on service opportunities which educate and mentor young adults and emerging professionals to become stewards of our communities and environment.  Since 2007, Kupu has risen to meet the increasing demands of the green job sector by engaging over 3,000 youth in the areas of conservation, sustainability, and environmental education. Kupu affirms the Hawaiian notion of “ma ka hana ka ʻike” or “in working one learns.”  This approach has led to the creation of hundreds of service-learning opportunities which assists in the development of Hawai’i’s emerging professionals in the green job sector while supporting over 150 conservation and sustainability organizations across Hawaiʻi and the Pacific region.

Kupu’s Mission

“To empower youth to serve their communities through character-building, service-learning, and environmental stewardship opportunities that encourage integrity (pono) with Ke Akua, self, and others”

Kupu’s CHOSEN Values

C         Character

H         Humility

O        ‘Ohana

S          Service

E          Excellence

N         Nobility

Position Overview

The Administrative Coordinator works closely with program admin and other staff to ensure the proper execution of internal systems, procedures and policies. Administrative Coordinators act as the point of contact to program partners and participants for relevant areas, including but not limited to program administration, orientation and training, program logistics, onboarding, exiting, program requirements, etc. 

Program Goals

The Program Administrative team works to support and drive all administrative functions for Kupu programming. Such functions include but are not limited to applications, onboarding, exiting, AmeriCorps regulations, etc. 

Essential Duties and Responsibilities
  • Act with aloha and to drive Kupu’s culture at all times. 
  • Act with integrity, professionalism, and confidentiality in all matters 

Program Administration 

  • Coordinates and facilitates program administrative requirements.
  • Works with program participants and partner host sites to ensure timely and compliant submission of administrative requirements (i.e. applications, interviews, selections, onboarding, mid-term, exiting, etc.) 
  • Acts as administrative point of contact for program participants, partners, and applicants.
  • Prepares and communicates relevant materials, including application, acceptance, agreements, and exit packets.

Orientation & Training 

  • Support as needed with the planning and facilitation of program orientations and trainings.
  • Assists in assembling and distributing relevant program materials (i.e. handbooks, paperwork, etc.)

Program Logistics 

  • Assists with the coordination and logistics for relevant program events and initiatives.
  • Other coordination duties as needed.

Operational and administrative duties as needed by overall organization. 

*This description is not intended to be a complete list of all duties and responsibilities required for this job 


Minimum Qualifications:

  • Available full-time Monday through Friday, as well as occasional weekends and evenings
  • High School Diploma
  • Proficient with Microsoft Office programs (i.e. Excel, Word, Outlook, Office365, Teams)
  • Effective verbal and written communication skills
  • High attention to detail and ability to multi-task
  • Effective team player

Preferred Qualifications:

  • Associate degree or higher
  • Valid driver’s license
  • Office administrative experience
  • Experience with planning and coordinating programs and events
  • Salesforce and Asana experience 

Compensation and Benefits:

  • Pay range: $19.23 per hour
  • Employer paid health benefits (medical, dental, vision)
  • PTO
  • Eligible for 401(k) plan after one year of service and 1,000 hours of service
  • Lifestyle benefits (gym reimbursement, ticket discounts, etc.)

Physical Requirements:

Due to the nature of Kupu’s programs, the physical demands described below are representative of those that must be met by an employee to successfully perform essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Remaining in a stationary position, often standing or sitting for prolonged periods.
  • Moving about to accomplish tasks or moving from one worksite to another.
  • Adjusting or moving objects up to __ pounds in all directions.
  • Communicating with others to exchange information.
  • Repeating motions that may include the wrists, hands and/or fingers.
  • Operating motor vehicles or heavy equipment.
  • Assessing the accuracy, neatness and thoroughness of the work assigned.
  • Outdoor elements such as precipitation and wind.
  • Sedentary work that primarily involves sitting/standing.
  • Light work that includes moving objects up to 20 pounds.

*In accordance with Federal Law, Kupu is prohibited from discriminating on the basis of race, color, national origin, sex, age, or disability