Human Resources Manager

The Human Resources Manager is responsible for assisting the Director of Human Resources with a variety of Human Resources functions.  He/she will be responsible for ensuring accurate and timely payroll processing & reporting in accordance with Kaimana Hotel’s policies & procedures. The HR Manager leads all recruitment efforts for all positions in a timely manner, accurate and timely completion of paperwork, the understanding and enforcement of company policies, and assisting with benefits and workmen’s compensation duties.

Fundamental Requirements

• Conduct prescreening interviews.
• Maintain new hire, termination, transfer and promotion logbook.
• Audit hours worked in payroll reports for eligibility of benefits.
• Monitor and maintain Leave of Absence log.
• Monitor Workman’s Compensation claims, complete First Report of Injury and Employers Report of Industrial Injury.
• Answer questions regarding 401K Plan, vacation and benefits (insured and noninsured).
• Enter payroll information on computer (wage information, changes).
• Utilize and maintain time and attendance systems to process daily, weekly, bi-weekly, semi-monthly and monthly payroll and related information to include, but not limited to, input/export payroll hours; modify payroll information (rates, address, status, etc.); record miscellaneous earnings/deductions, etc.
• Review and ensure accuracy and appropriateness of all payroll input and output.
• Monitor, prepare and communicate financial reports in accordance with Kaimana Hotel’s requirements, meeting various due dates, i.e., daily labor, tip, month-end, overtime reports, etc.
• Ensure proper paycheck distribution for each department periodically.
• Maintain a working knowledge of current payroll-related laws and regulations.
• Prepare and input all required payroll journal entries.
• Keep supervisor informed of any unusual events and/or deviations of policies or procedures.
• Copy and distribute reports as necessary.
• Respond to governmental inquiries upon receipt. (garnishment, unemployment claims, OSHA, etc.)
• Prepare and place recruitment advertising.
• Process paperwork for terminating employees.
• Lead Safety Training and safety program across the property  
• Ensure compliance with all HR and related Loss Prevention SOP’s.
• Lead Kaimana Hotel Orientation – explain benefits, conduct tour of property.
• Write articles and take pictures for property newsletter.
• Assist with special projects; plan employee events (meetings, picnics, parties).
• Administer insurance benefits, calculate billing totals, explain benefits, assist with completion of enrollment forms, and answer questions.
• Assist with Disciplinary Actions & Investigations.
• Compile Turnover Report, copy and distribute.

Education & Experience: 

• At least 2 year of progressive Human Resources experience in a hotel or a related industry required.
• Previous supervisory responsibility preferred.
• College course work in related field helpful
• High school diploma or equivalent required.

 Physical requirements:

• Long hours sometimes required.
• Sedentary work – Exerting up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

 General Requirements

• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Attend all hotel required meetings and trainings.
• Participate in M.O.D. coverage as required.
• Maintain regular attendance in compliance with Kaimana Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing nametags.
• Comply with Kaimana Hotel Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to maintain confidentiality of information.
• Perform other duties as requested by management.