Press Operations Manager

Mar 21 2024
Bishop Museum |Honolulu|Full Time
Job Description

Employment Type: Full-Time, Salary, Exempt
Temporary/Permanent: Permanent

Deadline to Apply: This application will remain open until the position is filled

Salary: $40,560.00 depending on experience and qualifications. 

 

Job Purpose

Responsible for overseeing all operations for Bishop Museum Press, including but not limited to work in order fulfillment, communications, budgeting, accounting, managing records and central files, compiling and preparing reports, and supervision of support staff on specific tasks under general direction.  

 

Duties and Responsibilities

  • Oversees the operations of the Bishop Museum Press. 

  • Will occasionally oversee staff and volunteers. 

  • Performs duties relating to inventory management, sales (including preparing all shipments), marketing, and distribution, including updating the Bishop Museum Press sales website, and working with Museum webmaster and social media coordinators.  

  • Performs overall planning and logistics for various pop-up sales throughout the year. 

  • Ensures overall administrative support for Press projects and programs; establishes and oversees procedures to facilitate and improve the efficiency of daily operations. 

  • Responsible for monitoring and processing purchase orders, verifying receipts, and processing invoices for payment according to established Museum policies and procedures. 

  • Assists Press Director with preparation of budgets; responsible for monitoring expenditures to maintain fiscal propriety and to ensure a balanced budget. 

  • Provides/prepares statistical and other information to key Museum operating functions (accounting, legal, etc.) as requested. 

  • Maintains and monitors central departmental files and records of information such as inventories, statistics, budgets, purchases, production, and cost records, including material that may be confidential in nature.  

  • Interacts with staff and Museum clients with tact, courtesy, and respect. Projects a positive and professional attitude. Works supportively and cooperatively with managing editor and press director; maintains and strengthens customer relations. 

  • Works in a safe manner at all times, complying with the Museum safety policies and procedures. 

  • Performs other duties as required 

  Qualifications 
  • 5+ years of business, administrative, executive secretary experience or 1–2 years in responsible office management capacity; supervisory experience preferred.

  Other Requirements 
  • Possesses strong computer skills including for updating of website and management of inventory database (MS Word, Excel, Teams required; Photoshop and InDesign helpful) 

  • Detail-oriented and accurate 

  • Possesses good written and verbal communications skills 

  • Possesses good math skills 

  • Professional business-like appearance 

  • Good attendance 

  • Self-directed; works well without supervision 

  • Flexibility in schedule to meet deadlines 

  • Must have own car with proof of insurance 

  • Experience with creating ebooks desirable 

  • Shopify (or other online store) experience desirable 

  • Book publishing experience desirable 

  • Familiarity with and interest in books about Hawaiʻi desirable 

  • Proofreading and copyediting experience helpful 

 

Direct Reports

None 

 

Working Conditions

Office Environment, Stock Room, Outdoor Pop-Up Sales (occasional) 

   

Equal Opportunity Employer 

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.