Procurement and Contracts Manager

Jun 27 2024
City and County of Honolulu |Honolulu|Full Time
Job Description


Job Type:     Full-Time Temporary
Location:     1099 Alakea Street, Honolulu, Hawaii 96813
Department:     Honolulu Authority for Rapid Transportation
Apply Before:     Continuous


The Honolulu Authority for Rapid Transportation (HART) is responsible for the design and construction of Honolulu’s rail transit system. It is the largest infrastructure project in Hawaii and is the nation’s first fully-automated commuter rail system, so it is an exciting time to be at HART, as the first half of the rail system recently opened to the public. Considerable work is in progress to extend the system past the Daniel K. Inouye International Airport to downtown Honolulu. 


HART seeks a dedicated self-starter to join the organization as a Procurement and Contracts Manager. Reporting to the Deputy Director of Procurement and Contract Administration, the Procurement and Contracts Manager plans, conducts, reviews, processes, and executes pre-solicitation notices and procurement contracts including, but not limited to small purchase, consultant, professional services, utility, third party, and design and construction. 


Get on board with HART if you are looking for a challenging opportunity in a professional and fast-paced environment!



HART is a part of the City and County of Honolulu, and its employees receive the full range of comprehensive benefits package, as provided by the City, and includes:


  • Vacation: Employees may earn up to 21 days per year.
  • Sick Leave: Employees may earn up to 21 days per year.
  • Holidays: 13 days a year; 14 days during an election year.
  • Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
  • Medical, Dental, Prescription Drug and Vision Care: Various health plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
  • Group Life Insurance: No cost for eligible employees.
  • Deferred Compensation Plan: Invest in your future…choose to defer part of your pre-tax income for retirement.
  • Retirement Plan: The Employee Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
  • Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as pre-tax item.
  • Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
  • Direct Deposit: Direct deposit of paychecks to designated financial institution is available.
  • Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
  • Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service.


All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.



Job Duties and Responsibilities:

  • Provides day-to-day procurement and contract management support that includes responding to inquiries, identifying issues of non-compliance or other concerns, and drafting follow-up correspondence.
  • Develops solicitation packages that are compliant with Federal and State statutes, regulations, policies, and other requirements, to achieve the intended project objective.
  • Receives, secures, and records bids and proposals and assists with conducting the public opening of bids.
  • Performs training for members of the evaluation and review committee.
  • Reviews all necessary documentation to complete a Contract Change Order or Amendment.
  • Analyzes invoices for contractual accuracy and recommends payment amounts.
  • Interfaces with other HART department staff, in support of the project managers, to prepare documents for presentation to the Change Control Committee, HART executive management, and HART Board, as necessary. 
  • Coordinates with corporation counsel on matters requiring legal review.
  • Audits contract procedures and responses to auditor inquiries.


Minimum Requirements:

  • Bachelor’s degree in business administration, public administration, engineering, construction or related field. Substantive relevant work experience may substitute for formal education.
  • Minimum of three (3) years applicable work experience that demonstrates substantive knowledge and understanding of procurement, design and construction, professional services, utilities, third party, and/or contract administration.


Work Schedule and Location:

The work for this position is conducted in the HART offices (no telecommuting allowed) during typical 8-hour shifts.


HART does not cover any relocation costs. Must be able to reliably commute or relocate by first day of employment.