Office Manager

Jan 23 2024
ALTRES Office |Wailuku|Full Time, $25.00 - $28.00 / hour
Job Description

Seeking an experienced Office Manager for a full-time opening with an architectural design firm in Wailuku!

The ideal candidate will thrive in a creative, challenging, ever-changing environment; and possesses a keen ability to multi-task, prioritize and organize.

Interested? Apply now or call us at (808) 877-5555!

Hours

Full-time, 8:00am-5:00pm

Location

Wailuku, Maui

Pay

$25 to $28 an hour

Responsibilities

  • Support Architects, Construction, and Administration staff with all daily operations and clerical functions.
  • Answer phone calls and provide outstanding customer service.
  • Open and distribute incoming mail. Forward confidential mail unopened.
  • Monitor and maintain the current status of all licenses, business registrations, vehicle registrations, tax clearances.
  • Maintain the overall cleanliness and appearance of the office.
  • Assist with creating project binders for ongoing jobs and clients.
  • Purchase and maintain inventory of office and architectural supplies. Coordinate purchase of logo wear and signs.
  • Maintain all office machines and order all supplies for the machines.
  • Run errands for all departments, as needed.
  • Set up computers for new employees and enroll them in the applicable work applications and programs.
  • Help schedule and coordinate team meetings. Assist with updating and distributing the applicable documents needed for these meetings.
  • Send documents out for electronic signing. Monitor and track status of documents.
  • Receive completed timesheets on schedule. Obtain approval from the proper authority and forward them to the President, Administration Manager, and Accountant.
  • Create a new timesheet template for employees at the beginning of each pay period.
  • Prepare and make bank deposits.
  • Assist with basic accounting duties and special accounting projects as assigned.
  • Perform other related duties as needed.

Qualifications

  • Excellent administrative skills with at least 2-4 years of supervisory experience.
  • Proficiency in Microsoft Office with strong information technology skills and an inclination to learn new programs.
  • Valid driver's license required.
  • Ability to multi-task, prioritize and organize.
  • Must pass a pre-employment federal and state background check.